Trainee (Office manager support)

About us
We’re a truly international company. An inclusive, innovative global FMCG with over 27,500 employees operating across 120 markets. As we embrace a new era of growth, we’re transforming. Our consumers will be at the centre of everything we do and our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success, all supported by our award winning development programmes that create exciting and rewarding opportunities for all.

Global Supply Chain
We’ve opened a new hub in the heart of Warsaw. As a Centre of Excellence, our ultra-modern offices will be home to Global Supply Chain professionals with a wide range of skillsets, experiences, and backgrounds. You may be based in our city centre office but you’ll feel connected to and work with colleagues across the world. Our mission is to revolutionise our end-to-end global supply operation through more agile decision making. Greater professional freedoms. And the technological power to make good performance great. Every day is an opportunity to make your mark and develop.

Job Description

• Ensuring the proper daily functioning of the office
• Support in creating orders and making purchases to offices in Imperial Brands Services in cooperation with the Purchasing Department.
• Cooperation with the financial department in checking and clarifying invoices.
• Support in ensuring the timely circulation of documents and correspondence (sending, registration and distribution of incoming and outgoing correspondence), taking care of the security of personal data in accordance with the GDPR.
• Support in creating announcement, preparing presentations and organizing event calendar.
• Assistance in updating policies regarding the circulation of documents, procedures and documentation related to the functioning of the office in cooperation with the relevant departments.
• In cooperation with relevant departments, assistance in the administration of telephones, work tools, cards and in entering the related data into the appropriate systems.
• Support in organizing travel and business meetings.
• Assistance in settling trips and business meetings with an external supplier in the system applicable in the company.

Qualifications

• Student status
• Ability to work in a team
• Fluent knowledge of Polish and English
• Good computer skills, including Microsoft Office
• High communication skills

Additional Information

Half a year with the possibility of extension.